ZAREBIS PTY LTD PRIVACY POLICY

CONSENT

When accessing the Zarebis websites, forwarding your personal details via any means or through any third party, you are required to give consent to Zarebis to use your personal information in accordance with our Privacy Policy. You have the right to remove your consent at any time by placing your request to do so in writing.

COLLECTING YOUR PERSONAL DETAILS

This Privacy Policy relates to your personal information that has been collected by any means. We are required to collect this information from you such as submitting your Resume when applying for a position or when Zarebis obtain a referral from a third party or by means of other social media outlets.

NOTE: Should you decide not to share important and relevant information with Zarebis or provide limited or inaccurate information, this may limit our ability to deliver our services. With regards to the types of personal information we collect, this will depend on the execution of the task we need to complete to do ensure we offer clients and candidates on the services and products we provide. The below is a number of reasons why we are required to capture your personal information, although not limited to, to ensure we meet our legal obligations and meet the needs of our clients and candidates.

This includes:

Professional data to assist Zarebis to understand your career history, academic and accreditation status, and any other information necessary to place you into suitable employment. Proof of your right to work in Australia under immigration laws that could include your Citizenship Certificate, Passport or Work Permit. Data that relates to your contact information which enables Zarebis to contact you. This could include your mobile, email address, residential address, home landline or any other social media details. Information relating to Banking or Taxation details should we engage your services in contract opportunities or when submitting invoices for payment. Information to identify you such as your Date of Birth, name (as stated on your passport), occupation etc). Personal details of an individual who has been referred to Zarebis that include, but is not limited to Employment history or a individuals supplying a reference check.

DISCLOSING AND USING YOUR PERSONAL INFORMATION

Zarebis collects, uses, and discloses your personal information in order to enable us to perform our duties and meet business requirements.

This includes:

• Assisting you to find or retain employment.
• Assisting you in your performance during the course of your career.
• Providing information relating to HR or market trends and relevant topics.
• Forwarding you marketing information pertaining to our service offerings which may be of interest to you.
• Creation of collateral and tools to aid in placing you into relevant positions.
• The creation of additional products and services by our company.
• Aiding our clients to identify appropriate candidates in the market.
• Assisting in the transition of your career.
• Paying you should Zarebis engaged with your services as a Contractor or other.
• Sending direct marketing material to you such as SMS/Email etc. NOTE: You will be provided with the option to opt-out from this service.
• The need for Zarebis to address any WHS obligations, claim, legislation, or regulations.

Additionally, we may use and disclose your personal information to a third party (locally, Australia wide or overseas) for the purposes it was collected, or for a related or ancillary purpose in connection with the performance of Zarebis’ business activities and/or operation, including but is not limited to:

New Clients (employers for example).

• Clients/Employers wishing to engage your services as an external Contractor or as a temporary/fixed-term employee.
• Our suppliers, consultant, vendors, contracted service providers or partners we work with, including (but is not limited to) organisations that conduct competency or psychometric tests, payroll processing or other employment related services.
• Your work or character referees.
• Any law enforcement body, including State or Federal Police. Any Local, State or Federal Government agency.
• Any educational provider or vocational business to the extent necessary to verify your academic qualifications and accreditations.
• Zarebis operate nationwide, and from time to time overseas providing talent acquisition solutions, training and Human Resource outsourcing services to clients and candidates.

It may be necessary to transfer your data from state to state in connection with our provision of services.

We may share your personal information with third-party vendors, contractors, service providers, or agents (“third parties”) who perform services for us or on our behalf and require access to such information to do that work. These third parties are contractually obligated to protect the privacy and security of your personal information, and are only permitted to use it for the specific purposes for which it was provided. Some of these third parties may be located outside of the country in which your personal information was collected, but we have implemented measures to ensure that your personal information is protected in accordance with applicable laws and regulations.

The categories of third parties we may share your personal information with include:

• Service providers who Zarebis have engaged with include, but is not limited to: Data Analytics, Cloud Computing, Data storage services, website hosting service providers, finance tools, performance monitoring tools, authentication, and user account registration services and/or collaboration and communication tools.

Additionally, Zarebis may be required to share your personal information in the following situations:

Partners in Business: your information may be shared with Zarebis businesses we choose to engage with to promote additional service offerings to you. Your personal information may be shared with our affiliated partners who have agreed prior to honour the Zarebis Privacy Policy before entering into any business engagement. Affiliated partners may include subsidiaries, or other companies that we control or that are under common control with Zarebis. We may share your personal information when negotiating, during a merger, the sale of the company assets, acquisitions, financing purposes or other. Your data may be shared with partners situated in other countries from time to time such as New Zealand, Asia-Pacific, countries in the EU or other countries. These countries may not be governed by data protection laws as comprehensively as your country. However, Zarebis will endeavour to take the necessary measures to protect your personal information in accordance with this Privacy Policy and any applicable law.

INFORMATION COLLECTED ON OUR WEBSITE

Visitors to our website are advised that there may be inherent risks in transmitting personal information over the internet and therefore we are unable to guarantee that your personal information will not be intercepted by a third party. The Zarebis website includes links to other websites and may collect personal information should you choose to visit these websites via the link provided on our website.

Zarebis are unable to accept any liability should your personal information be compromised when visiting other websites via links we provide as these websites may collect your personal information.

At Zarebis, when visiting our website we use your information collectively including areas of the website that have the most prominent visitors and the services that visitors are using the most. Your personal information in this case is used anonymously and, in the aggregate, and by doing this, we are able to optimise the services that Zarebis offer to you.

PROCESSING YOUR PERSONAL INFORMATION

It is our responsibility to inform you of the legal grounds on which we rely to process your personal information.

The legal bases we may use to process your personal information include:Legitimate Interest: We may process your personal information when it is necessary to achieve our legitimate business interests, provided those interests do not outweigh your own interests and fundamental rights. For instance, we may process your information for certain purposes as outlined in this Privacy Policy. Vital Interests: We may process your personal information when it is necessary to protect your vital interests or the vital interests of another person. This includes circumstances where there may be potential harm to an individual’s safety. Consent: We may process your personal information if you have given us your explicit permission to use it for a specific purpose. You have the right to revoke this consent at any time. Legal Obligations: We may process your personal information when it is required to fulfil our legal obligations, such as cooperating with a law enforcement agency or regulatory body, protecting our legal rights and interest, or providing your information as evidence in legal proceedings that we are a part to. Performance of a Contract: We may process your personal information when it is required to fulfil our contractual commitments to you, such as providing our services or collecting necessary information before entering into a contract with you.

DATA QUALITY OF PERSONAL INFORMATION

You have the right to request the correction or update of any personal information we have collected from you, in case it is inaccurate, out of date, or incomplete. You can reach out to Zarebis to request these changes and we will take the necessary steps to update and correct the information in compliance with relevant privacy laws. Additionally, we may occasionally reach out to verify the accuracy of your personal information on file.

STORAGE & DATA SECURITY

We have put in place measures to secure and protect the personal information we collect from unauthorised access, misuse, and loss. This includes both physical and electronic security measures. Your personal information may be kept in both hard copy and electronic form. In case you suspect any unauthorised access, misuse or loss, please contact Zarebis immediately. We strive to protect the security of your personal information however no method of data transmission or storage is completely secure. Therefore, we cannot guarantee that unauthorised parties will not be able to defeat our security measures. Your use of our service and the transmission of personal information to and from our service is done at your own risk. We recommend accessing the service in a secure environment.

USE OF COOKIES

We gather certain information automatically as you interact with our services. This information does not identify you personally, but it may include details about your device and usage patterns, such as your IP address, browser and device characteristics, operating system, language preferences, referral URLs, device name, country, location and information about how and when you use our services. This data is primarily used to ensure the security and proper functioning of our services, as well as for internal analytics and reporting purposes.

We gather information through use of cookies and similar technologies. These technologies, such as web beacons and pixels, allow us to access and store information about your usage of our services. For more information on how we utilise these technologies and how to opt-out of certain cookies, please refer to our Cookie Notice.

SUBMITTING YOUR FEEDBACK TO ZAREBIS

The Zarebis website have several areas and functionalities where you submit your comments and feedback. Zarebis may use this information for marketing purposes or to make contact with you to obtain further information from you.

PRIVACY COMPLAINTS

If you have any concerns or complaints regarding your privacy, please contact Zarebis immediately. Your email should clearly state the details of your complaint, including any potential violations of privacy laws. Our representative will review your complaint and provide a resolution or request additional information if necessary. In addition, this Privacy Policy has been adopted by suppliers, contractors, and vendors to Zarebis.

CONTACTING ZAREBIS

Depending on applicable laws relevant to your country, you may have the right to request access to your personal information, change that information, or request to delete this information. To request this please contact Zarebis at your earliest convenience.

This includes:

• Requesting to access, correct your data.
• Requesting to opt-out form direct marketing emails or other.
• Requesting general queries or concerns in relation to this Privacy Policy.

You may contact Zarebis by sending an email to: connect@zarebis.com

CHANGES TO THIS PRIVACY POLICY

This Privacy Policy is subject to change at any time for any reason and will be updated accordingly. The updated version will be indicated by a revised date and will become effective immediately upon being posted. We may also notify you of significant changes by posting a notice or sending a notification. We recommend that you check this Privacy Policy frequently to stay informed about how we are protecting your information.

NOTE: If you are living or looking for work in New South Wales, we are required by law to advise you that: We will not charge you a fee should Zarebis find you employment. If you believe that Zarebis has acted inappropriately, you may contact the Office of Fair Trading for information on possible action that may be taken. We must not engage in any behaviour that could be considered deceitful or dishonest, such as falsely advertising a job opening or providing false information about the nature of a job opportunity.

Version Control: V1.0-27-01-2023 / Next review date: 27-01-2024